Integrate with Snap!

Users with the Manage District Settings user permission can set up an integration with Snap! This integrations syncs athletic events from Snap! sync to Schedules.

The integration is a multi-step process.

Step 1: Designate athletic spaces in Schedules

1. Select Locations > Manage Spaces. The Manage Spaces page appears.

   

2. Next to the space you want, click . The Manage Space page appears.
3. Next to Is Athletic?, select the checkbox.
4. Click Save.
5. Repeat for all existing spaces you want to link with Snap!.

Step 2: Set up integration parameters in Schedules

1. Select Admin > Settings > Integration tab.

2. Next to Group to Create External Events, select Athletic Events.

   Note: All events synced from Snap! are associated with this group.

3. Next to Users to Receive External Event Double Booked Emails, enter the email(s) you want notified when an event synced from Snap! conflicts with an existing Schedules event.

4. Next to Default Duration (in Minutes) for External Events, enter the number of minutes for an event if no other setting is entered.

   Note: The default duration is 120 minutes.

5. Next to Default Setup Minutes for External Events, enter the number of minutes to block out before the event start time for setup.
6. Next to Default Breakdown Minutes for External Events, enter the number of minutes to block out after the event end time for breakdown.
7. Click Save Integration Settings.

Step 3: Copy the Schedules API key

1. In  Schedules, select Admin > Settings > Integrations Setting.

2. Next to ML API Key, copy the code.

   Note: You will enter this key in Snap!.

Step 4: In Snap!, manage the third-party facility integration.

1. Link Schedules spaces with Snap! facilities:

   Note: Complete this procedure for each Schedules space you want to link to a Snap! facility.

   a. Select Maintenance > Facilities.

   b. Next to the facility you want to integrate, click the edit icon. The Update Facility page appears.
   
    c. Next to ML Space, use the drop-down to select the Schedules space you want associated with this Snap! facility.

   

   d. Click Update.

   e. Repeat steps b to d for all Snap! facilities you wan to integrate with Schedules.

2. To push all future events from Snap! to Schedules, do the following:

   a. On the left side menu, select Events > Upload Events. The Upload Events page appears.

   

   b. Click Click to Schedule.

   Note: If an event in Snap! includes multiple facilities mapped to Facilities Schedules, they will appear as a 'Multi-Space Event' instead of individual entries.

3.  To sync your away games, do the following:

   Important: If your district shares accounts with another district, syncing away games can cause duplicates.

   a. On the left side menu, select Maintenance > Preferences. The Third Party Facility Integration Settings page appears.

   
    b. Under Enable Third Party Facility Event Updates, select ML.

   c. Under Sync Away Events to Third Party, select Yes.

   d. Under ML API Key, enter the API key you copied from Schedules.

Facilities Schedules and Snap! are now integrated. Athletic practices and games created in Snap! automatically appear in Schedules for the designated space.