Run a Calendar Report – ML Schedules

Users can see a calendar of approved requests. You can search, filter results, and change the view.

Note: Request details vary based on user and role permissions.

To run the report:

To...

Then...

In the search bar, enter a request ID, event name, requestor name, group name, schedule ID, or site name.

Change the month or year

Filter by category

Note: Depending on permissions, available filters are:

Click Filter.
Select the filters you want.
Notes:

To save your filters, enter a Filter Name, and then click Save Filter.

To view, click Saved Filters.

To edit a saved filter, click .
Click Save Filters.
To view a saved filter, click Saved Filters, then, select the filter you want from the drop-down.
To clear the filters, click Filter, then deselect the filters you want.

View the calendar legend

Click

. The legend appears above the calendar.

Save as a PDF

Click , then follow your browser's instructions.

Note: Before printing the calendar, be sure your left-side menu is collapsed.

Change the calendar view

To see a specific calendar view, click Month, Week, or Day.

Note: The Week and Day view show what is happening each hour.
To view a chronological list for events during a specific week, click List.
To view a list of facilities for a specific day by hours, click Timeline.
To view the location legend, click . Click again to return to the calendar.

Update display settings

Click . A pop-up appears.
Under Event Information, select the information you want to appear on the calendar.
To Use Compact Calendar view, select the checkbox.

Note: This shows a + more link instead of listing every event on a day. To see all events for a specific day, click + more. This is recommended if you have many events per day.
To Consolidate Multiple Spaces, select the checkbox.

Note: This is a personal view only setting that lets you view one calendar entry if an event is scheduled at multiple spaces or sites.
Click Close.

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