Run a Calendar Report

Users can see a calendar of approved requests. You can search, filter results, and change the view.

To run the report:

1. Do any of the following:

   • Select Reports > Calendar Report.
   • In the side-menu, click Calendar.

   A monthly calendar of approved requests appears.

   

   Note: You can customize the color-code for your calendar by site, space, or event type.

2. Do any of the following to narrow the displayed results:
   1. Enter a request ID, event name, requestor name, group name, or schedule ID in the Search field.
   2. To change the month or year:
      1. Next to the month and year, click .
      2. Select the desired month and year.
   3. To filter by category:
      1. Click Filter.

      2. Select your desired filters.

         Note: Depending on permissions, available filters are: Site Space Space Type Classification Group Status (Approved, Canceled, Pending, On Hold, and Awaiting Payment) Event Type Field Public & Private Events All Info & Blocked Dates Assigned Users/Unassigned Requests Day of the Week

      3. Click Search.
      4. To save a filter, enter a name, and click Save Filters.
      5. To view a saved filter, click Saved Filters, then, select the desired filter from the drop-down.
      6. To clear the filters, click Filter, then deselect the desired filters.
   4. To change the calendar view:

      1. To see a specific calendar view, click Month, Week, or Day.

         Note: The Week and Day view show what is happening each hour.

      2. To view a chronological list for events during a specific week, click List.
      3. To view a list of facilities for a specific day by hours, click Timeline.
   5. To view the location legend, click . Click again to return to the calendar.
   6. To change the Calendar Display Settings:
      1. Click .
      2. Select the Event Information you want to show.

      3. To Use Compact Calendar View, select the checkbox.

         Note: This shows a + more link instead of listing every event on a day. To see all events for a specific day, click + more. This is recommended if you have many events per day.

1. To Consolidate Multiple Spaces, select the checkbox.

   Note: This is a personal view only setting that lets you view one calendar entry if an event is scheduled at multiple spaces or sites.

2. Click Close.

3. To print, click , then follow your browser's instructions.

   Note: Before printing the calendar, be sure your left-side menu is collapsed.