Manage calendar information

Users with the Add Calendar Information role permission can add, edit, or delete general information to the calendar, such as the first day of school, holidays, or lunch menus.

When information is added to the calendar, it does not block out the location from being used. If you want to block facility rentals, use Manage blocked dates.

To add calendar information:

1. Do one of the following:
        • Select Admin > Manage Calendar Information. Then, click + Add Calendar Information.
         • Select New Request > Add Information.

   A pop-up appears.

   

2. Complete the following fields:

   Field	Description
   Date	a. Enter the desired date, or select from the . b. For an All Day Event, select the checkbox. Note: If you selected the All Day Event checkbox, the start and end time fields are not required.
   Start and End Time	Enter a start and end time, or select from the .
   Site	Select which site(s) you want the info to appear at.
   Space	Select which space(s) you want the info to appear at.
   Standard Recurrence	To set up an automatic standard recurrence: a. Select the Recurrence checkbox. b. Select Daily, Weekly, Monthly, or Yearly. Note: Max recurrences are: Daily: 400 days Weekly: 420 days Monthly: 13 months Yearly: 5 years c. Next to Recur every, select the number of weeks you want this to recur. This varies based on the option selected above. d. Select the day(s) of the week the recurrence should occur. e. Select when you want the scheduled recurrence to end:      • No end date      • End after a set number of occurrences.      • End by selected date.
   Custom Recurrence	To set up a custom recurrence schedule: a.  Select the Custom Recurrence checkbox. b. Select the desired date(s) from the calendar.
   Show to Public	To show the info on the public calendar, select the Show to Public checkbox.
   Admin View Only	To show the info only to users with the Manage District Settings user permission, select the Admin View Only checkbox. Note: This overrides the Show to Public setting. If both are selected, the info will not show on the public calendar.
   Title	Enter an event name.
   Additional Information	Enter any additional information you want, including links and images.
   Event Type	Use the drop-down to select the related event(s).
   Users to Notify	Select which roles you want to notify of this calendar change when adding or editing calendar info.

3. Click Add.

To edit existing calendar information:

1. Select Admin > Manage Calendar Information.
2. Next to the info you want, click .
3. Make any desired changes.
4. Click Update.

To delete existing calendar information:

1. Select Admin > Manage Calendar Information.
2. Next to the info you want, click . A confirmation message appears.
3. Click Yes.