Submit a facilities request (new version)

Facilities Schedules allows you to submit a request to use district facilities. Before submitting requests, you must have an account that is approved by the district.

To submit a new request:

1. Do one of the following:

   • At the top-right, click New Request > Add Event.

   • Select Requests > Submit New Request.

   • In the calendar, click on a date.
   The Make A Request page appears.

   

2. Turn on the Use New Version toggle.

   Note: You can also use the previous version.

   

3. On the Groups tab, do the following:

   a. Select your group.

   b. Select one of the following:

       • Spaces that meet certain criteria.

       • One or more specific spaces.

   c. Click Next.

4. Do one of the following:

   If you selected...	Then...
   Spaces that meet certain criteria	a. On the Location And Dates tab, do the following:           i. Select a Frequency. Note: The Frequency for overnight requests must be One Time Event.          ii. Enter the start and end date and time, and setup and breakdown time. Notes:  You can enter times down to the minute, such as 8:12 pm. Be sure to change the end date for overnight requests. If a request is over 24 hours and the district does not allow events longer than 24 hours, you will see a message to adjust the time.         iii. Click Next. b. On the Requirements tab, do the following: Note: Requirements will vary by district and space.           i. Enter the max occupancy required.          ii. Select the type of space.         iii. Complete any additional fields.          iv. Click Next. c. On the Spaces tab, do the following:           i.  From the list of available spaces meeting your criteria, select a space.          ii. Click Next. d. On the Times tab, do the following:            i. Review the space, date, and time details.          ii. Make any changes.         iii. To delete an occurrence, click .          iv. Click Next. e. On the Review tab, do the following:           i. Enter an Event Name.          ii. Complete any additional fields.   Note: Fields will vary by district and space.         iii. Click Next. f. On the Finalize tab, do the following:           i. Select I agree to the estimated costs, if applicable.         ii.  Draw, type, or upload your signature. Note: To reset the signature box, click Clear Signature.        iii. If applicable, select the An approval is not needed for this request checkbox.  Note: This checkbox only appears if you have the appropriate permissions.          iv. To receive a confirmation email, select the checkbox.           v. To receive a confirmation email when this request is approved, select the checkbox.          vi. Read and agree to the Terms & Conditions by selecting the checkbox. g. Click Submit.
   One or more specific spaces	a. On the Location And Dates tab, do the following:           i. Select a Frequency. Note: The Frequency for overnight requests  must be One Time Event.          ii. Enter the start and end date and time, and setup and breakdown time. Notes:  You can enter times down to the minute, such as 8:12 pm. Be sure to change the end date for overnight requests. If a request is over 24 hours and the district does not allow events longer than 24 hours, you will see a message to adjust the time.          iii. Select the desired Site(s) and Space(s).           iv. Click Next. b. On the Times tab, do the following:           i.  Review the space, date, and time details.          ii. Make any changes,         iii. To delete an occurrence, click .          iv. Click Next. c. On the Review tab, do the following:           i.  Enter an Event Name.          ii. Complete any additional fields. Note: Fields will vary by district and space.         iii. Click Next. d. On the Finalize tab, do the following:           i. Select I agree to the estimated costs, if applicable.          ii. Draw, type, or upload your signature. Note: To reset the signature box, click Clear Signature.        iii. If applicable, select the An approval is not needed for this request checkbox.  Note: This checkbox only appears if you have the appropriate permissions.          iv. To receive a confirmation email, select the checkbox.           v. To receive a confirmation email when this request is approved, select the checkbox.          vi. Read and agree to the Terms & Conditions by selecting the checkbox. e. Click Submit.

You can view, edit, or delete your requests at View > My Requests.