Submit a facilities request

Video:  Submit a facilities use request

Schedules allows you to submit a request to use district facilities. Before submitting requests, you must have an account that is approved by the district.

To submit a new request:

1. Do one of the following:

             • At the top-right, click New Request > Add Event.

             • Select Requests > Submit New Request.

             • In the calendar, click on a date.

   The Make A Request page appears.

   

   Note: Users with the Manage District Settings, Group Classification Manager, or Request on Behalf of Others user permission will also be able to select from a Request on Behalf of drop-down.

2. Use the drop-downs to select the following:

             • Group

             • Site or multiple sites

              • Space or multiple spaces

             • Frequency

   Note: The Frequency for overnight requests  must be One Time Event.

3. Enter the start and end date and time.

   Notes:  You can enter down to the minute, such as 8:12 pm. Be sure to change the end date for overnight requests. If a request is over 24 hours and the district does not allow events longer than 24 hours, you will see a message to adjust the time.

4. Click View Availability. The Space(s) Available? section appears.

   

5. If the space is unavailable, adjust the information, then click View Availability again until an acceptable date and time appears.
6. Click Continue. 

7. On the Confirm Your Request page, do any of the following:

   Notes: Fields vary, based on your district and your request. They may include information on required personnel, such as IT, Custodian, or Librarian, and equipment, such as tables, chairs, and microphones. Required field have a *.

             a. Under Event Information, do the following:

                     i. Enter an event name.

                    ii. Enter the number of minutes for setup and breakdown.

                   iii. Select an event type.

                     iv. Add any notes.

             b. Enter any additional information.

             c. Upload any files.

             d. If any contacts are listed for the group, to notify them of changes to this request, select the checkbox next to their name.

             e. Read and agree to the Terms & Conditions by selecting the checkbox.

             f. To receive a confirmation email, select the checkbox.

             g. Sign the form. To reset the signature box, click .

8. Click Continue to Estimated Costs. The Confirm Your Estimated Costs page appears.
9. Review the costs, and agree to the estimate by selecting the checkbox.
10. Click Confirm & Submit Request. A confirmation message appears.

You can view, edit, or delete your requests at View > My Requests.