Invoice 50% Deposit Before Approved Events

ML Schedules™ Software allows districts to require a 50% deposit for approved events lasting longer than a specified number of hours.

When this feature is enabled, an invoice will automatically be sent to the Requestor for the deposit amount when the event is approved. The 50% deposit will be based on the facility usage fee and any requested support staff and equipment for the event.

To setup the Require 50% Deposit for Events field for approved external Group requests while logged into the software with 

District Admin privileges:

1. Select the Invoices > Invoicing Setup command from the black toolbar.

The Invoicing Setup window will be displayed.

2. Enter the longer than event duration field in whole hours for which a 50% deposit will be required.

3. Click Save.

Note: Leaving the field blank or entering 0 leaves the feature disabled on a district-wide basis.

Deposit Invoicing

Group Managers will automatically receive an invoice for 50% of the estimated total fee when their Requests are approved for events that are longer than X number of hours entered. (Events from internal Groups that are not charged Facility Usage Fees will not be affected by this setting).