Available District Reports

ML Schedules™ K12 Facility Request Software has implemented many important Report types for school districts including:

1. Revenue to search for all revenue from upcoming, booked and/or past events

2. Summary for an overview of all requested events

3. Detail for an itemized list of all event details

4. Space Rate Report for a report of rates per class by space

5. Calendar for a report that follows the ML Schedules™ calendar view, and

6. One Page Per Event that is designed for maintenance, AV and other event-support staff. This Tech Note describes each of these Report types and provides sample screens. 

ML Schedules™ users have the following filters and commands available on all Report screens:

• Start and End Dates filter
• District (school district) filter
• Site filter
• Space filter
• Print command (including Save As PDF)
• Save as Excel file command

1. Revenue Reports

• Function: Displays the payments that have been received and the total amount of Revenue.

• Used By: Business office staff and district management for financial reporting.

2. Summary Reports

• Function: Displays basic event information including Site, Space, Group, Event Name, and Start and End Times (including Setup and Breakdown times).

• Used By: Admins, Business staff and facility managers for an overview of all booked events based on the applied filters.

3. Details Reports

• Function: Displays event details including data from all the district’s Facility Request form fields. Event details are displayed contiguously and sorted from newest to oldest event.

• Used By: Admins and facilities staff for details of all booked events based on the applied filters.

4. Space Rate Report

• Function: Displays rate (per hour or per event) for each group Classification sorted by each space. Also displays Default space cost per hour; this value is used for an estimated Request rate for Groups that have not yet been assigned a Classification.

• Used By: District admins to confirm rates entered during setup.

5. Calendar Reports

• Function: Displays event summary information in a calendar format by month (default), week or day.

• Used By: District admins, facilities staff and other district personnel that want to view a calendar view of events based on selected filters.

6. One-Event-Per-Page Reports

• Function: Displays all event details from approved Facility Request form.
• Used By: Facilities and technical staff that need to support each event.