General Settings

 

ML Schedules™ Software district users who are assigned the Manage District Settings permission have the ability to modify and update the district's General Settings page at all times. 

 

These are District-Wide settings that will affect all of your users. 

 

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To access the General Settings page:

 

1.  Select Admin > Settings from the left-side navigation menu. Then click the General Tab.

 

The General Settings page will be displayed. 

 

 

Note: Hovering over the () icon will provide additional information regarding that setting.

 

2. Complete the following settings as needed:

 

Show Approve/Decline Buttons in Emails: Marking this as YES will allow approvers to approve and decline requests via email. Selecting NO will prevent those buttons from showing in the email and the approver will need to approve or decline the request inside the system. 

 

Days Pending for Reminder Email: Set a reminder email to be sent to approvers when an event has been pending their approval for X number of days.

 

Classification Approver E-mails: This person will receive a notification when a new group creates an account, so that they can approve them. Note: Multiple Emails can be listed in this Field. For example, User@test.com,User2@test.com

 

District E-mail for Contact Form: This person will receive community member's questions regarding using your facilities.

 

Allow Events Longer than 24 Hours: If this is selected to YES, events longer than 24 hours will be allowed. If selected to NO a message will display when making a reservation if someone submits something longer than 24 hours.

 

Terms & Conditions File: We recommend that you upload a PDF document for your terms and conditions/policy. The Terms & Conditions file will show at the bottom of each request.  There will be a hyperlink to View the file before submitting the request.

 

Note: Admins can now remove the district terms and conditions file. This can be done by selecting "Remove File".

 

Show Additional files section on Submit Request Form: You can choose whether the additional files section appears on the request form. Yes, will display it. No, will hide it. If it is set to NO you can still upload files to the request after the fact. 

 

Include Attachments: You can decide whether or not attachments will be included in the email notifications when a request has been submitted, or if a User needs to be additionally notified when an event is approved.

 

Receive Email for Group Files: The email listed here will receive an email notification if new Group files are uploaded. Multiple emails can be listed if separated by a comma. In addition, they will receive emails for any groups that have expiring insurance.

 

Require Event Type for an Event: If you would like to have every event to have an event type associated with it. This can be select to YES. This will default to NO.

 

Days Notice for Expiring Insurance: Set the number of days you would like Users to receive a notification that their email is expiring. 

 

Note: This will be sent on the first of every month, and will only be sent if they have future requests. 

 

Hide Group Information on Requests: Selecting a role in this multi-select dropdown will enable you to choose a role such as (space Approver) from seeing Group Information and contact information when viewing a request. 

 

Note: This will include the group manager's table as well. 

 

(Example Shown Below)

 

 

Allow Space Approvers to edit requests when pending themselves: This setting pertains to users that do not have the "Edit Request" permission. If Yes, space approvers can edit the request when it is pending their step. If NO, the edit option will not appear.

 

Prevent Space Approvers from undoing Request Approval: If set to YES, This setting will prevent users with the "space approver” admin permission from seeing the “undo approval” option in the status menu when selecting the “approval” button.

 

Default Setup Time for All Events:

This will automatically apply a setup time to all district events. Leave this blank if you want users to be forced to fill it out on the request form. Otherwise, enter the number of minutes you’d like to default for the setup on all requests.

 

Default Breakdown Time for All Events:

This will automatically apply a breakdown time to all district events. Leave this blank if you want users to be forced to fill it out on the request form. Otherwise, enter the number of minutes you’d like to default for the breakdown on all requests.

 

Note: This setting works with the space setting as well. It will be prioritized as follows: First, it will look at the space setting. If that is blank, it will look at the general settings above. If both are blank, the user will be forced to fill out a required setup and breakdown time.

 

Custom Insurance: Type in a message that will appear on the registration page for when new groups apply to use the software. 

 

Contact Us (custom form text): Type in a custom message that will appear on the contact us form, when end users are reaching out to the head admin. Contact District Admin

 

Group Information (custom form text): Allows admins to customize the Group Information text on the registration page. 

 

3. Click Save