Notify Staff Based On A Selected Field

ML Schedules™ Software provides District Admins with the ability to have specific staff members be automatically notified via email when a certain field is selected/completed on a request form.

Example: Your district may have a specific IT staff member who needs to be notified anytime a digital projector is requested to be used. The Admin can select the IT staff member to automatically be notified anytime a digital projector is requested for an approved Request.

NOTE: the Additionally Notify field is applied on a site-wide (building) level. Any field that is listed in the  Admin Manage Fields screen can have an Additionally Notify staff member added to it.

To associate an Additionally Notify staff member to a specific field while logged into ML Schedules™ Software as an Admin:

1. Select Admin  > Manage Request Form from the main menu bar. 

Select the Fields tab and the fields screen will be displayed.

2. Select the Edit Icon () next to the field to which the Additionally Notify staff is to be assigned.

The Manage Field screen will be displayed.

Note: To add a Notify User to a new field, select the Add icon () to display a blank Manage Field screen.

3. Select the Notifications tab to navigate to the Additional Notifications section.

4. Select Add Site

5. Select the Site and the following users that you would like to be notified

Note: Multiple options can be selected for both building and users

6. Select the checkmark to the right to confirm the new selections

7. Repeat steps 4 – 5 for all of your Sites (buildings).

8. Select either to save your changes.