ML Schedules™ allows District Admin, Space Approvers, and users with Permission to Approve on Behalf of Others, to Decline events.


There are several types of events you may need to Decline: 

  • Individual
  • Recurring
  • Multiple Space

Declining an Individual Event


1. Select Admin > Manage Requests to display an index of all current requests awaiting your approval.


The Request Information page will be displayed.


2.  Select the magnifying glass () to view the events details of the event you would like to decline.


3. Use Internal and External Notes fields to add any desired Notes to the request. 


Internal notes are only visible by other approvers of this request.  

External notes are visible to the individual/Group whom requested the event.


 

4.  Select the Decline Request w/Above Notes button to decline the event. 



5. You will then receive a confirmation that the request has been declined. 




6.  The requestor will receive an email notifying them that their request has been declined. 




Declining a Recurring Event


1. Select Admin > Manage Requests to display an index of all current requests awaiting your approval.
 

2.  Select the magnifying glass () to view the events details of the event you would like to decline.


3.  Select the View All Occurrences button to view all of the events for this request.




4.  You can then "Select All" events to decline all events or select specific events to decline, by clicking the check boxes next to the individual events.



5.  Once you have all of the events you would like to Approve selected, click the red Decline Selected button at the top of the screen.

NOTE: If you need to add Internal or External Notes when declining, you will want to select the Edit Selected button first and add your Note(s) from the Edit page and Save before completing Step 5.


6.  If action was successful, you will then be brought to a screen that says "Successfully Declined Requests".



IMPORTANT: You can now exit the page OR choose to go "Back to View All Occurrences" by clicking the hyperlink to continue managing the requests. For example, there may be events left that you didn't select to approve that you now need to decline.


7.  The requestor will receive an email notifying them that their requests have been declined. 





Declining a Multiple Space Event


1.  Select Admin > Manage Requests to display an index of all current requests awaiting your approval.


2.  Select the magnifying glass () to view the events details of the event you would like to decline.


The Request Information page will be displayed. 


3.  Select the View All Requests button to view all of the Spaces for this request.


4. You can then "Select All" events to Decline all Spaces on the list or select specific Spaces to decline, by clicking the check boxes next to the individual events.

NOTE: Depending on the approval path for each Space, you may not be the "Pending" approver on all Spaces listed. You will have access to Decline the Spaces that are pending your approval only.


5.  Once you have all of the Spaces you would like to Decline selected, click the red Decline Selected button at the top of the screen.


NOTE: If you need to add Internal or External Notes when approving, you will want to select the Edit Selected button first and add your Note(s) from the Edit page and Save before completing Step 5.


6.  If action was successful, you will then be brought to a screen that says "Successfully Declined Requests".



IMPORTANT: You can now exit the page OR choose to go "Back to View All Occurrences" by clicking the hyperlink to continue managing the requests. For example, there may be events left that you didn't select to approve that you now need to decline.


7.  The requestor will receive an email notifying them that their requests have been declined.