ML Schedules™ allows District Admin, Space Approvers, and users with Permission to Approve on Behalf of Others, to Decline events.


There are several types of events you may need to Decline: 

  • Individual
  • Recurring
  • Multiple Space

Declining an Individual Event


1. Select Requests > View All Requests to display an index of all current requests awaiting your approval.


The Request Information page will be displayed.



2.  Select the magnifying glass () to view the event details of the event you would like to decline.



3. Use the Internal and External Note fields to add any desired Notes to the request. 


Internal notes are only visible by other approvers of this request.  

External notes are visible to the individual/Group whom requested the event.

 

4.  Select the Decline button to decline the event. 



5. You will then receive a confirmation that the request has been declined. 




6.  The requestor will receive an email notifying them that their request has been declined. 





Declining a Recurring/Multiple Space Event


1. Select Requests > View All Requests to display an index of all current requests awaiting your approval.
 


2.  Select the magnifying glass () to view the event details of the event you would like to decline.




3.  Select the View All Occurrences button to view all of the events for this request.




4.  You can then "Select All" events to decline all events or select specific events to decline, by clicking the check boxes next to the individual events.


5.  Once you have all of the events you would like to Approve selected, click the red Decline button at the bottom of the screen.


NOTE: If you need to add Internal or External Notes when declining, you will want to select the Edit Selected button first and add your Note(s) from the Edit page and Save before completing Step 5.


6.  If the action was successful, you will then be brought to a screen that says "Successfully Declined Requests".





IMPORTANT: You can now exit the page OR choose to go "Back to View All Occurrences" by clicking the hyperlink to continue managing the requests. For example, there may be events left that you didn't select to approve that you now need to decline.




7.  The requestor will receive an email notifying them that their requests have been declined.