ML Schedules™ allows District Admin, Space Approvers, and users with Permission to Approve on Behalf of Others, to Approve events.


There are several types of events you may need to approve:

  • Individual
  • Recurring
  • Multiple Space

 

Approving an Individual Event


1.  Select Admin > Manage Requests to display an index of all current requests awaiting your approval.

The Request Information page will be displayed.



2.  Select the View Icon () to view the events details of the event you would like to approve.

NOTE: If it is a one time event, you can do a "Quick Approval" by using the Green Check mark shown (). However, it is recommended that you look at the event details through the view button first.


3. Use Internal and External Notes fields to add any desired Notes to the request. 


Internal notes are only visible by other approvers of this request.  

External notes are visible to the individual/Group whom requested the event.


 

4.  Select the Approve Request w/Above Notes button to Approve the event. 


5.  You will then receive a confirmation that the request has been successfully Approved by you.


NOTE: If you are the final approver on the event, the Requestor will be notified of their approved event. If you are not the final approver, the next approver in the approval path will be notified that it is their turn to approve the event (and no email will be sent to the requestor yet.)


6.  The requestor will then receive an email notifying them that their request has been Approved.


Approving a Recurring Event


1.  Select Admin > Manage Requests to display an index of all current requests. 


2.   Select the magnifying glass () to view the events details of the event you would like to approve.



The Request Information page will be displayed. 


3.  Select the View All Occurrences button to view all of the events for this request.





4.  You can then "Select All" events to approve all events on the list or select specific events to approve, by clicking the check boxes next to the individual events.




5.  Once you have all of the events you would like to Approve selected, click the green Approve Selected button at the top of the screen.


NOTE: If you need to add Internal or External Notes when approving, you will want to select the Edit Selected button first and add your Note(s) from the Edit page and Save before completing Step 5.


6.  If approval was successful, you will then be brought to a screen that says "Sucessfully Approved Requests".


IMPORTANT: You can now exit the page OR choose to go "Back to View All Occurrences" by clicking the hyperlink to continue managing the requests. For example, there may be events left that you didn't select to approve that you now need to decline.


7.  The requestor will then receive an email notifying them which requests have been Approved.



 

Approving a Multiple Space Event


1.  Select Admin > Manage Requests to display an index of all current requests awaiting your approval.



2.  Select the magnifying glass () to view the events details of the event you would like to approve.


The Request Information page will be displayed. 



3.  Select the View All Requests button to view all of the Spaces for this request.



4. You can then "Select All" events to approve all Spaces on the list or select specific Spaces to approve, by clicking the check boxes next to the individual events.

NOTE: Depending on the approval path for each Space, you may not be the "Pending" approver on all Spaces listed. You will have access to approve the Spaces that are pending your approval only.


5.  Once you have all of the Spaces you would like to Approve selected, click the green Approve Selected button at the top of the screen.


NOTE: If you need to add Internal or External Notes when approving, you will want to select the Edit Selected button first and add your Note(s) from the Edit page and Save before completing Step 5.



6.  If approval was successful, you will then be brought to a screen that says "Sucessfully Approved Requests".


IMPORTANT: You can now exit the page OR choose to go "Back to View All Occurrences" by clicking the hyperlink to continue managing the requests. For example, there may be events left that you didn't select to approve that you now need to decline.


7.  The requestor will then receive an email notifying them which requests have been Approved.