ML Schedules™ Software provides District Admins with the ability to set up Additional Charges to be applied to requests. 


In some cases a district may not have a standard charge for custodial fees and it also may not be based on the exact number of hours the event is held (which is usually set up through Managing Fields). In this case the District may want the option to apply customized charges to the request, with flexibility of the number, hours and rate of the charge.


Additional Charges can be applied to:

  • Single Requests or;
  • Multiple Requests at Once

Setting up this feature:
1. Select Admin > District Settings > Manage Additional Charges

2. Select the Add Icon (Add) to add a new charge.
3. Enter the name of the charge type in and click Save.



Note: Additional Charges would be anything that you want to have the flexibility to charge for. For example: Administration Fee, Custodial Fee, Security Fee, Microphone Fee, etc.




Applying Additional Charges to a Single Request:


1. Select Admin > Manage Request from the drop down menu.


The Manage Request summary screen will be displayed.




2.  Select the View Icon () to display the Request Information screen for the event you want to add the Additional Charge to.


Alternately, users can find the event using the Search for Request feature or through any of the Reports under the Reports drop down, including the Calendar Report.





3.  Scroll down to the Cost Breakdown Section.




4. To add an Additional Charge, select the Add Icon () to display the Additional Charge on Request page.


5. Select the Charge type from the drop down.


6. Enter the Quantity (i.e.how many you are charging).


7. Enter the Hours you are charging for.


8. Enter the Rate you are charging.


9. Select the Save button.


10. To add another Additional Charge repeat steps 3-9.


This will apply the Additional Charge to the total event cost, which will now be displayed in the Cost Breakdown section.


Note: To edit an existing Additional Charge, select the Edit Icon (Edit).



Applying Additional Charges to a Multiple Requests at Once:


1. Select Admin > Manage Request from the drop down menu.


The Manage Request summary screen will be displayed.




2. Select the View Icon () to display the Request Information screen for the event you want to add the Additional Charge to.


Alternately, users can find the event using the Search for Request feature or through any of the Reports under the Reports drop down, including the Calendar Report.


3.  Select the View All Occurrences or View All Requests button at the top right of the screen.



A list of all the Recurring Request occurrences will be displayed.




4. Either check the "Select All" command at the upper left of the screen or select individual event check boxes for those occurrences that you want to add the Additional Charge(s) to.



5. From the Edit Event screen, scroll down to the Cost Breakdown Section.




4. To add an Additional Charge, select the Add Icon ().


5. Select the Charge type from the drop down.


6. Enter the Quantity (i.e.how many you are charging).


7. Enter the Hours you are charging for.


8. Enter the Rate you are charging.


9. Select any users you would like to notify of the charge and Select the Save and Send Update E-mail button.


Note: You will not need to notify the Requestor yet, as they will receive an email with this information when you choose to send the actual invoice.


10. To add another Additional Charge repeat steps 3-9.


This will apply the Additional Charge to the total event cost, which will now be displayed in the Cost Breakdown section.


Note: To edit an existing Additional Charge, select the Edit Icon (Edit).



Watch this short video to learn how to Manage Additional Charges


Managing Additional Charges from MasterLibrary.Com, LLC on Vimeo.