ML Schedules™ Software users assigned the District Admin role or have permission to Send Invoices, can send bulk invoices for requests.
Bulk invoices save time by allowing you to search for and select multiple approved requests to be billed in one invoice to a group or group(s).
- If your district invoices monthly for all groups or;
- If your district wants to invoice monthly for select groups.
From any ML Schedules™ Software screen while logged in:
1. Select Admin > Bulk Invoicing from the main menu bar.
The Bulk Invoicing screen will be displayed.
2. Select from one or more of the following filters to narrow down your search results:
- Date Range
- Site Space
- Invoice Status
- Deposit Paid Status
- Paid Status
3. Select the Search button when all desired filters have been set.
A summary of events matching the selected filters will be displayed.
4a. Either choose the Select all checkbox if you would like to bill all the returned events in one bulk invoice;
4b. Or select the checkboxes next to specific events that you would like to bill in one bulk invoice.
5. Select the Invoice Selected button.
Note: If you need to add/edit any payment information before sending, see Edit Invoice Information.
An invoice email will be sent to the group contact and billing office user with the total amount due.
Tip for invoicing by Group: When bulk invoicing by Group, selecting the Group name and No as the Paid Status will display the specific events that need to be bulk invoiced.
Tip for invoicing monthly: You can select events from multiple groups using the bulk invoicing feature; each group will only be billed for its own events. This makes it easy to search by a time period (e.g., a month) and apply the Not paid filter. Selecting all the returned events will send multiple bulk invoices to the requesting groups with just their own event costs.
Watch this short video to learn how to Prepare and Send Bulk Invoicing.