ML Schedules

FAQ 3

• How Can I Change My Login Password?
• What If I Forgot My Login Password?
• Facility Request Approval Process FAQS

Getting Started 16

• New District User Training
• New User Introduction
• ML Schedules™ Community User Guide Available
• Glossary of Terms
• Is The System Both Internal And Community Facing (External)?

See all 16 articles

Integrations 10

• Do You Integrate With Any Athletic Scheduling Software?
• How Does My District Setup Direct Integration From ScheduleGalaxy™ League Scheduling Software To ML Schedules™ Software?
• Create An ML Work Order™ From An Approved ML Schedules™ Facility Request
• Integration With ML Work Orders™ Maintenance Request Software
• Setup ML Work Orders™ Software Integration With ML Schedules™ Software

See all 10 articles

On-Boarding 2

• Basic ML Schedules™ Software On-Boarding Overview
• Enter All Existing Facility Requests

Release Notes 4

• March 2020 Release Notes
• February 2020 Release Notes
• December 2019/January 2020 Release Notes
• October/November 2019 Release Notes

Request Types 5

• The Four Types Of Facility Use Requests
• Submit A Request By Date And Time
• Submit A Request By Specific Space (Calendar View)
• Request Multiple Spaces At Once
• Make Recurring Facility Requests

Setting up New Group 2

• Create And Edit Group
• Create a New User Account (External)

Making a Request on Behalf of Others 1

• Submit A Request On Behalf Of A Group

Submitting Requests 15

• When Does The Pending Status Change For A Submitted Request?
• Why Is My Request Not Going Through?
• Submitting A Facility Use Request (Video)
• Bypass Approval On A Submitted Request
• Double-Book A Space That Already Has A Scheduled Event

See all 15 articles

Managing your Profile 9

• How Do I Upload My Insurance Form?
• Change The Name Of A Group That You Manage
• Upload New Or Updated Insurance Information For An Existing Group
• Upload Additional Files To An Existing Group Profile
• Request A Classification For An Existing Group

See all 9 articles

Making Online Payments (PayPal) 1

• Integrate Online Request Payments Via PayPal

Approving Requests 8

• How Do I See The Details Of A Request Before Approving It?
• Where Does Authorized District Staff Go To Approve Requests?
• Facility Request Approval Process FAQS
• Approve Requests On Behalf Of A Space Approver Who Is Out Sick Or On Vacation
• Approve an Event in ML Schedules™

See all 8 articles

Responding to a Recurring Request 2

• Editing Recurring Events
• Respond to Recurring Requests at Multiple Spaces

Editing Requests 6

• Editing a Single Facility Use Request
• Email “Edit Event” Notification
• Move a Request Back to Pending Status (Restart Approval)
• Editing Requests down to one minute increments
• Put A Request On Hold

See all 6 articles

Reports 13

• Reports Overview (Video)
• Available District Reports
• Run An Equipment Report
• Revenue Report
• Run A Summary Report

See all 13 articles

Finding Requests 4

• Search For A Request In ML Schedules™
• View My Requests Page
• Manage Requests: Notable Changes
• View List of All Conflicts

Declining Requests 1

• Decline an Event in ML Schedules™

Canceling Requests 3

• Cancel An Approved Request
• Mass Cancel Events
• Cancel Requests That You Have Submitted

General Responding to Requests 7

• Respond To Facility Requests
• Approve A Request Stuck On A Space Approver
• Respond To Requests: Index Of Procedures
• Why are there no buttons to manage the request (approve/decline/etc) on the Request Information screen?
• Where do I locate insurance information on an event Request Information page?

See all 7 articles

Invoicing 16

• Invoice and Payment Management: Index of Procedures
• Invoice Pages
• Invoicing Setup Settings
• Set District Default for Event Invoicing (Manual or Automatic)
• Add Custom Text For Invoice Email

See all 16 articles

Managing Fields 3

• Introduction To Customizing Request Form Fields By Space
• Manage Fields (Create A Custom Field)
• Notify Staff Based On A Selected Field

Manage Public Facing Calendar Views 7

• Can I Embed The Calendar On Our District Website?
• Set Event Public View Options For District Websites
• Public Calendar To Week View (With Time Constraints)
• Event Public View Options: List, Calendar And Grid
• Set up one way Google Calendar Integration using iCAL

See all 7 articles

Managing Active Directory (LDAP) 11

• Microsoft® Active Directory™ Software Integration FAQs Index
• Why Won’t The System Let Me Login? I Have The Correct User Account Credentials.
• How Does The District Get The ML Schedules™ Software Server’s IP Address?
• Do We Still Need To Add New Users Or Are All Active Directory Users Allowed To View Automatically?
• Do Users Login With Their Email Address Or Just Their Active Directory Username?

See all 11 articles

Managing Email Notifications 5

• Keep ML Schedules Notifications Out Of Your Inbox And In A Separate Folder
• Facility Use Request Email Notifications
• Email Reminder for Events Pending Your Approval
• Setup Email Reminder: Send Details for Events Scheduled for the following # of Days
• View the Email History Log for Each Request

Google and Outlook Calendar Integration 10

• Why Do I Need A Separate Google Calendar For Each Available Space? It Seems Like A Lot More Work Than Creating Calendars Per Site Or Building.
• Google Calendar Overview
• Google Calendar Integration
• Create A Shared Google Calendar With Multiple Calendars
• Difference Between One Way and Two Way Google Calendar Integration

See all 10 articles

Managing Sites/Spaces 19

• Set Up Space Approvers By Site
• How Do I Remove Someone From Additionally Notify On All Spaces?
• Manage Sites (Buildings): Add/Edit
• Manage Spaces (Individual Facilities): Add/Edit
• Save And Add Another Space

See all 19 articles

Managing Users 18

• How Do I Create A User Account?
• Do I Have To Create A User Account For Every Person Who Will Be Using ML Schedules?
• How Do I Remove Someone From Additionally Notify On All Spaces?
• Manage Users Overview (Video)
• Creating A User Account

See all 18 articles

Managing Groups 20

• How Do I Create A Group?
• Is There Any Way I Can See What Outside Groups Have Created Accounts?
• How Can I View All Groups’ Insurance Information?
• Assign Classifications To Existing Group
• Approve Or Decline Requested Classification and Add Note for Group Manager

See all 20 articles

Managing Classifications 7

• Assign Classifications To Existing Group
• Manage Classifications (Setup)
• Classifications Overview
• Allow Groups To Bypass Blocked Dates
• Setup A One-Time Application Fee For External Groups

See all 7 articles

District Admin Settings 14

• District Admin Settings
• Managing Blocked Dates
• Require Approved Group Classification
• District E-Mail For Contact Form And Classifications
• Set Days In Future To Either A Date Or No. Of Days

See all 14 articles

Athletics 2

• Athletic Director Role
• Athletic Event Scheduling Guide

Fees 1

• Options for Setting Up Fees in ML Schedules™

Managing Space Types 1

• Managing Space Types